What is systematic workplace management?
An introduction to how you as an employer should work both in the long and short term, strategically and operationally.
How we build a safe and healthy work environment together
All employers are responsible for actively improving the work environment. This means creating a safe and healthy workplace where physical, psychological, and social factors are all taken into account. According to the Work Environment Act, this work must be an integral part of daily operations, supported by clear routines and guidelines.
Read more about the Work Environment Act here.
To ensure a good work environment, employers must regularly review working conditions and identify potential risks. If something is not right, the employer is obligated to take the necessary measures to prevent illness and injury. A systematic approach to workplace management helps create a safer and healthier environment for everyone.
Activities
This is a process map showing a flow of recurring activities.
The image represents all components of workplace management, with references to the relevant sections of the provisions on systematic work environment management (AFS 2001:1).
Each part is equally important.
Support and management processes
Below are the support and management processes, with their corresponding sections, that form the foundation of effective workplace management. They continuously encompass the activities (the cycle) described above.
Collaborate (Section 4)
Establish routines (Section 5)
Delegate responsibilities (Section 6)
Acquire knowledge (Sections 6, 7, and 12)
Work environment policy and annual follow-up
Another key element of effective workplace management is a clear and well-established work environment policy (5 §), which forms the foundation of your efforts.
Conducting regular annual follow-ups (11 §) is essential.
Planning for a better work environment
Our health is influenced by everything we do at work — from the tasks we perform to the attitudes we encounter throughout the day. By implementing systematic workplace management, you can establish routines that prevent many causes of ill health and instead promote well-being. The key to success is to make work environment matters a natural part of daily operations.
Be sure to discuss workplace conditions regularly in your meetings to plan for and address potential challenges. Also, consider how your tasks can be carried out in ways that contribute to a safe and healthy work environment. The work environment includes everything from physical factors to how work is organized and the social dynamics in the workplace.
Create the right conditions in the workplace
How do managers and employees collaborate in your organization today? What routines are in place for managing tasks and leading the work? How do you ensure that everyone has the right competence and that it continues to develop? Does everyone know who is responsible for what?
The answers to these questions are crucial for managing daily operations effectively. The way you organize your business should also be reflected in how you approach workplace management.
